How to Onboard New Employees

You’ve hired the perfect employee – now what? There are federal forms to complete, calculations to get right, and compliance rules to follow. Don’t worry! We’re here to guide you through the whole process — just follow the two simple steps below.

  1. For Your Files: To comply with federal rules and regulations, gather and file employee records listed below in Step 1.
  2. Submit to ASAP: Send us the forms listed below in Step 2 and we’ll take care of your payroll needs.

TOOL QUICKLINKS

SEND/RECEIVE FILES
IRS Withholding Calculator

STEP 1: FOR YOUR FILES

W-4 Form – Employee Withholding Allowance Certificate

I-9 Form

Health Benefits Notification

Note: Employers subject to Fair Labor Standards Act (FLSA) must notify all newly hired employees of their health benefit options.

STEP 2: SUBMIT TO ASAP

To access our new hire / employee update forms, connect with your Account Manager for the password.

ASAP New Employee Worksheet